Run the whole business from one place, from first call to paid.
Quotes, jobs, crews, site paperwork, bookings and invoices in one system, with your cash flow and BAS figures ready for Xero. We set it up around how you already work, so your team is using it from day one.
Your best estimator, in every quote. Your rules, what-ifs and formulas are set up once and used the same way every time.
One system, shaped around your kind of business.
Whether you run three crews on civil sites or a two chair salon, you only see the parts you need. We switch on the rest when you are ready.
Trades and construction
Electricians, plumbers, builders, civil, landscapers, fencing and concreters.
See how it worksAppointment businesses
Salons, clinics and anyone who works by appointment.
See how it worksSmall businesses
One to ten people. Quote fast, get paid, stay compliant.
See how it worksLarger teams
Multiple crews and managers, approvals and reporting.
See how it worksSix things you will notice in the first month.
Less retyping, fewer missed items and a clear view of the money. Here is what that looks like on screen.
Quotes out the same day, priced the way you price.
Answer a few questions on site and Waypoint works out materials, labour and price from your own rates and rules. No more building quotes at the kitchen table at 10 pm.
- Your price list, labour rates and margins loaded for you
- Assemblies add every part, so nothing gets missed
- Change one measurement and the whole quote updates
- See your margin before you press send
Clients sign on their phone. The job sets itself up.
Send a proposal with your logo, photos, options and terms. The client signs wherever they are and the job, contract and deposit invoice are ready for you.
- Branded proposals with optional extras clients can tick
- Signed online, with name, date and time recorded
- See when it has been opened, so you follow up at the right moment
- Accepted quote becomes a job in one step
Every crew knows where to be.
Drag jobs onto the planner and your crews see their week on their phones. Move a day and everyone sees the change straight away.
- Crews, staff and subcontractors on one planner
- Leave and clashes shown before you book
- Deliveries and site visits alongside the work
- Each crew sees only their own jobs
Site paperwork done on the phone, not in the ute.
Your crew clocks on, signs the SWMS, fills in the site diary and records dockets in the site app. It all lands on the job in the office, as it happens.
- Clock on and off against the job
- SWMS read and signed before work starts
- Site diary with photos, weather and delays
- Dockets signed by the client on site
Get paid sooner, without the chasing.
Turn the job into an invoice or progress claim in a couple of clicks. Clients pay by card straight from the invoice and Waypoint sends the reminders.
- Deposits, progress claims and final invoices from the quote
- Variations and retention included, so nothing goes unbilled
- Card payments handled by Stripe
- Friendly reminders sent when an invoice is overdue
Know your numbers before the BAS is due.
Waypoint keeps the money next to the work, so you can see what came in, what went out and which jobs actually made money.
- Money in and money out, month by month
- Profit per job: quote against actual cost
- BAS figures each quarter, cash or accrual
- Export to Xero, nothing typed twice
We set it up for you. You just start using it.
No weekends lost to settings screens. Before you log in, Waypoint already looks and prices like your business.
We learn how you work
A demo, then a proper conversation about how you quote, schedule, buy and invoice today. We write it all down so nothing is lost.
We build your Waypoint
Your logo and colours on every document, your price lists and labour rates, your quote templates and terms, your team and who sees what.
Your team gets going
We train your team and stay close through a 14 day guided trial. Only if it is a fit. You decide after.
Your records stay in Australia and stay yours.
Quotes, wages and client details are the heart of your business. Waypoint keeps them in Sydney, locked down business by business, with a daily backup and an export whenever you want it.
Held in Sydney
Your business records are stored in Australia.
Encrypted
In transit and at rest. Hosted with Supabase, whose platform is independently audited to SOC 2 Type 2.
Backed up daily
Stored in Sydney, backed up every day and yours to export at any time.
Cards by Stripe
Card details never touch Waypoint.
Start with what you need. Add more when you are ready.
Monthly prices in Australian dollars plus GST. Every option includes cash flow and the BAS export.
From. Your own booking page, schedule and reminders for appointment businesses.
See bookingsFrom. Estimator set up with your rules, signed quotes and invoices with reminders.
See the plansFrom. Quotes, jobs, crews, purchasing and invoices working together for trade businesses.
Compare plansBuilt from inside real businesses, not a boardroom.
Waypoint was designed in Adelaide by people who have quoted the jobs, ordered the materials, chased the invoices and sat on hold with the software companies.
Every rule in it came from a real job, a quote that went wrong or an afternoon lost to retyping. That is why it fits the way trades and small businesses actually work, and why you deal with the people who built it, not a call centre.
The things people ask first.
Am I locked in?
No. Waypoint is billed monthly. If it stops being right for you, you can leave and take an export of your records with you.
Is there a setup cost?
Yes, a one-off setup fee. We quote it for your business after the demo, based on how much we load for you: services and prices, estimator rules, documents and your team.
Do I still need Xero?
Yes, keep it. Waypoint runs the job side and prepares the numbers. Xero, or your accountant, still does the books and lodges. You can export to Xero now. A direct Xero connection is on the way.
Where is my data kept?
In Australia, in Sydney. It is encrypted, backed up every day and yours to export at any time.
What support do I get?
We set Waypoint up for you and train your team. After that, call us on 0424 646 333 from 7am to 3pm, Monday to Friday, or email info@waypointstudioco.net any time, 24/7.
Can I try it first?
Yes. Start with a demo on your own kind of work, then a 14 day guided trial. You decide after that.
See it working on a business like yours.
A 30 minute demo with your own kind of work. No credit card and no obligation.